MSDS Bulk Publishing

The MSDS Bulk Publishing tool is used to publish or republish multiple electronic files for one or more selected MSDS Codes. For example, you can publish MSDSs for different materials or publish the same material’s MSDS in many different languages.

You must select the language and file name for each MSDS you want to publish. When republishing, indicate if the MSDS constitutes a major change and enter the reason for the change. The major revision status and reason for change description will be placed in the History of Revisions section on the MSDS Information form for future reference. Along with republishing existing MSDSs, the MSDS Bulk Publishing tool allows you to publish MSDSs for a material in languages or formats not previously published.

Note:  The MSDS Information form can be used to publish or republish an individual MSDS. Refer to Publishing MSDSs for details.

To bulk publish or republish MSDSs

1. Click Tools > MSDS Publishing > Publish Electronic File MSDSs in the Navigation Tree.
   
   The MSDS Publish Detail is displayed.

2. Click Add MSDS to display the MSDS Bulk Publish form.

3. Select the MSDS Code associated with the material or MSDS Name from the list.
   
   If the appropriate code is not listed, click the Ellipsis button and add it.

4. Expand the Status section, when necessary, and follow the guidelines below.

1. • Select a Status from the list to change the current one.

   • Enter the Status Effective Date or click the Calendar button and select one. The default is the current date.

   • Select the Contact Name from the list. If the appropriate contact is not listed, click the Ellipsis button and add the contact.

5. Expand the Types of MSDSs to Publish section if necessary and select a different Language from the list when applicable.

6. Click the Browse button, and locate the electronic file on your hard drive or network. The path to the file will appear in the field.

7. Enter the Reason for Change, when applicable.

8. Enter a Vendor Revision Date, when applicable, or click the Calendar button and select one.

9. Click the Major Revision check box to clear it when the revision is minor.

10. Click OK.
    
    The MSDS is displayed as a line item in the MSDS Publish Detail. To remove an MSDS from the list, click the Delete button adjacent to the line item.

11. Repeat steps 2 through 10 for each MSDS to be published.

12. Click Publish.
    
    The revision will be displayed in the History of Revisions section on the MSDS Information form.