On the Governing Bodies form, store information about the agencies that promulgate regulations with which you must comply, such as the EPA. Other types of agencies can also be entered, such as the National Fire Protection Agency that determines limits on materials not regulatory driven. Enter address, contact, ID type, exposure limit, and hazard information for the governing body in the sections on the form.
For instruction on how to enter governing bodies, click the following links or use the scroll bar to scan the page.
Click Data
Entry > Validation > Governing Bodies in the Navigation
Tree.
The Governing Bodies list appears.
Click the New
button.
The Governing Bodies form is
displayed.
Type a Governing Body name.
Select the applicable Jurisdiction for the governing body.
Add information in the Address Information, Contacts, ID Types, Exposure Limits, and Hazards sections.
Click the Save button on the form.
Repeat steps 2 through 6 to add other governing bodies.
Enter address information for a governing body in the Address Information section on the Governing Bodies form. This information is valuable for recordkeeping and reporting.
To add address information
Locate the governing body on the Governing Bodies list, click the governing body link to open the Governing Bodies form, and expand the Address Information section if necessary.
Use the following guidelines when entering address information:
The entry in the Country field determines the field label and list values for the "Area" (states, provinces, etc.) field, which is located directly below the City field. Countries and Areas are defined on the Countries form. Select a country from the list in the Country field first and then select a value for the corresponding "Area" field.
If the selection list for the "Area" or Country field does not contain the required value, click the Ellipsis button next to the field and add it.
Click the Save button on the form.
In the Contacts section on the Governing Bodies form, select the people working at the agency who are points of contact. For each person, a contact type can be assigned. For example, the chief of the TRI Information Management branch could be entered. Associating the contact type provides a method to readily identify each individual.
Enter specific information about a governing body contact, such as his or her telephone number, on the Contacts and Personnel form. Validate contact types on the Contact Types form.
To add contacts at a governing
body
Locate the governing body on the Governing Bodies list, click the governing body link to open the Governing Bodies form, and expand the Contacts section if necessary.
Click Add
Contact and select a Contact
name from the list.
If the appropriate contact is not listed, click the Ellipsis
button and add it.
Select a Contact
Type from the list.
If the applicable contact type is not listed, click the Ellipsis
button and add it.
Click OK.
The contact is displayed as a line item. Edit existing contact information
using the buttons adjacent to the line item.
Repeat steps 2 through 4 to add other contacts.
Click the Save button on the form.
In the ID Types section on the Governing Bodies form, associate types of identification numbers with the governing body that assigns them. For example, the EPA assigns TRI ID numbers and RCRA ID numbers to certain types of entities.
Enter the types of identification numbers on the Organization ID Types form. Entity-specific values for these ID numbers can be specified on the Enterprise Entity form.
To add ID types set by a
governing body
Locate the governing body on the Governing Bodies list, click the governing body link to open the Governing Bodies form, and expand the ID Types section if necessary.
Click Add
ID Type and select an ID
Type from the list.
If the appropriate ID type is not listed, click the Ellipsis
button and add it.
Click OK.
The ID type is displayed as a line item. Edit existing types using
the buttons adjacent to the line item.
Repeat steps 2 and 3 to add other ID types.
Click the Save button on the form.
If a governing body has developed standard exposure limits, they can be selected in the Exposure Limits section on the Governing Bodies form. For example, the governing body ACGIH has an exposure limit called TLV. Before beginning, make sure a list of exposure limits has been validated on the Exposure Limits form.
Enter values for the exposure limits in the Regulatory Information section on the Material form. Non-chemical stressor exposure limit values can be entered in the Exposure Limits section on the Non-chemical Stressor Properties form.
To enter exposure limits
set by a governing body
Locate the governing body on the Governing Bodies list, click the governing body link to open the Governing Bodies form, and expand the Exposure Limits section if necessary.
Click Add
Exposure Limits and select an exposure limit from the list.
If an exposure limit is not listed, click the Ellipsis
button and add it.
Click OK.
The limit is displayed as a line item. Edit existing exposure limits
using the buttons adjacent to the line item.
Repeat steps 2 and 3 to add other exposure limits.
Click the Save button on the form.
In the Hazards section on the Governing Bodies form, associate particular hazards with the governing bodies that publish them. For example, OSHA cites "Carcinogenic" as a health hazard for certain materials.
Document the hazards imposed by materials (chemical stressors) in the Regulatory Information section on the Material form, and document hazards for non-chemical stressors on the Non-chemical Stressor Details form. Hazards must be associated with governing bodies on the Governing Bodies form to assign them to stressors.
To associate hazards
Locate the governing body on the Governing Bodies list, click the governing body link to open the Governing Bodies form, and expand the Hazards section if necessary.
Click Add
Hazards and select a hazard from the list.
If a particular hazard is not listed, click the Ellipsis
button and add it.
Click OK.
The hazard selected is added as a line item in the Hazards
section. Edit existing hazards using the buttons adjacent to the line
item.
Repeat steps 2 and 3 to add other hazards.
Click the Save button on the form.
