On the Transportation Information form, enter various shipping paper descriptions, including proper shipping names, hazard class/division numbers, UN/NA identification numbers, and packing groups, that have been established by a governing body. For example, the Department of Transportation publishes shipping paper descriptions that must be included with material shipments. Other information, such as required labeling, packaging authorizations, quantity limitations, and vessel stowage requirements, can be included on the form.
For each proper shipping name, equivalent entries in different languages can be defined. For example, a "Flammable liquids, corrosive" name in French, "Liquides de flammible, corrosif", could be specified. When localization has been implemented, the Culture setting assigned to a user determines which value is displayed in field lists on Essential forms. Enter the corresponding proper shipping names and associate each one with the appropriate language in the Language Dependent Transportation Information section.
For additional instruction on how to enter transportation information, click the following links or use the scroll bar to scan the page.
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To enter transportation information
Click Data
Entry > Validation > Transportation Information in the
Navigation Tree.
The Transportation Information
list appears.
Click the New
button.
The Transportation Information
form is displayed.
Select a Governing
Body from the list.
If the appropriate value is not listed, click the Ellipsis
button and add it.
Enter a Proper Shipping Name for the shipping paper description.
Select the Hazard
Class/Division and the UN/NA
Identification from the list.
If the appropriate value is not listed, click the Ellipsis
button next to the field to add it.
Select the Packing Group from the list.
Select the ER
Guide Book No. from the list.
If the ERG number is not listed, click the Ellipsis
button and add it.
Select a Symbol from the list. Symbol descriptions are provided below.
+ |
The proper shipping name, hazard class, and packing group for the material must be used when describing the transportation information for the material. |
A |
The DOT requirements only apply to the material when it is shipped by aircraft unless the material is a hazardous waste or DOT hazardous substance. |
D |
The shipping name is appropriate for describing materials shipped domestically but may be inappropriate for international shipments. |
G |
The shipping name for which one or more technical names of the hazardous material must be entered in parentheses, in association with the basic material description. For example, “UN 3102, Organic peroxide type B, solid, 5.2, (dibenzoyl peroxide, 52-100%).” |
I |
The shipping name appropriately describes materials for international purposes. |
W |
Indicates that the DOT requirements apply only when a material is shipped by a vessel as defined in 49 CFR § 171.8 unless the material is a RCRA hazardous waste or DOT hazardous substance. |
Add information in the Required Labels, Special Provisions, Packaging Authorizations, Quantity Limitations, Vessel Stowage Requirements, and Language Dependent Transportation Information sections.
Click the Save button on the form.
Repeat steps 2 through 10 to add other transportation information records.
Governing bodies, such as the Department of Transportation, require you to affix certain precautionary labels to containers of hazardous materials being shipped. For example, you may be required to label a material as Corrosive. Validate a list of labels on the Transportation Label form and associate the labels with the appropriate shipping paper description in the Required Labels section on the Transportation Information form. The labels specified in this section will become a list of suggested labels on the Material Transportation Information form when you are building a material's shipping paper description.
To associate precautionary
labels with transportation information
Locate the shipping paper description on the Transportation Information list, click the link to open the Transportation Information form, and expand the Required Labels section if necessary.
Click Add Required Label and select a transportation Label from the list.
Click OK.
The label is displayed as a line item in the Required
Labels section. Edit existing label assignments using the buttons
adjacent to the line items.
Repeat steps 2 and 3 to add other labels.
Click the Save button on the form.
More detailed shipping information, called Special Provisions, can include packaging requirements, exceptions from requirements for particular quantities or forms of materials, and special requirements applicable to specific modes of transportation. Enter the special provisions for the shipping paper description in the Special Provisions section on the Transportation Information form.
Packaging authorizations refer to specific regulatory sections in 49 CFR Part 173 on exceptions, nonbulk packaging, and bulk packaging. You can enter these authorizations in the Packaging Authorizations section on the Transportation Information form.
The Exceptions field is used to indicate the regulatory section that authorizes exceptions to packaging requirements.
The Nonbulk Packaging field is used to indicate the regulatory section that governs the appropriate requirements for nonbulk packaging.
The Bulk Packaging field is used to indicate the regulatory section that applies to the appropriate bulk packaging requirements.
Quantity limitations restrict the amount of material that may be transported in one package by passenger-carrying aircraft or railcars and cargo aircraft. If a governing body sets limits for a material, enter the limitations in the Quantity Limitations section on the Transportation Information form.
In the Vessel Stowage Requirements section on the Transportation Information form, enter vessel stowage requirements for passenger-carrying and cargo vessels. For example, in the "Hazardous Materials Table", a code letter A indicates that the hazardous material may be stowed on deck or under deck on passenger or cargo vessels.
For each proper shipping name, equivalent entries in different languages can be defined. When localization has been implemented, the Culture setting assigned to a user determines which value is displayed in field lists on Essential forms. Enter the corresponding proper shipping names and associate each one with the appropriate language in the Language Dependent Transportation Information section on the Transportation Information form.
To add language-dependent
values
Locate the shipping paper description on the Transportation Information list, click the link to open the Transportation Information form, and expand the Language Dependent Transportation Information section if necessary.
Click Add Language Dependent Transportation Information and select a Language from the list.
Enter the Proper
Shipping Name for the language selected and click OK.
The translation information is displayed as a line item in the Language Dependent Transportation Information
section. Edit existing translation information using the buttons adjacent
to the line item.
Repeat steps 2 and 3 to add other language translations.
Click the Save button on the form.
