There are several methods of organizing Container numbers and Shipment numbers, which are both used for identification purposes within the Waste module. Careful consideration should be given to the numbering schemes. When utilizing a numerical (001) or an alphanumerical (Ship 001) system to identify records, include leading zeros, e.g., 001, 002, etc., to aid in viewing or printing the records in proper numerical order. If leading zeros are not used, the viewing and/or printing order of these records may not be in numerical order, e.g., 1, 10, 11, 12,..., 19, 2, 20, 21, etc.
The number of leading zeros needed is based on the maximum number of any resources that will be entered into the Waste module. For example, if 99 records or less are expected, only one leading zero will be needed, 01, 02, etc., through 99. If no more than 999 records are expected, only two leading zeros should be used, i.e., 001, 002, etc., through 999. Be sure to consider any future additions or expansions when setting up a number scheme. Any additional records may exceed the initial maximum quantity. It is always better to over-estimate on the side of safety.
For each entity, the Waste module can automatically assign unique identifying numbers for containers and/or shipments. As a result, a unique prefix can be designated for each entity. The Entity Auto Numbering form is used to define a prefix and the number of digits after the prefix. When a new record is established, the prefix is applied and the previous number assigned is incremented by one to create and assign the new number. (Based on the number of digits defined, the initial number used by the system is 1, 01, 001, 0001, etc.)
To set up entity auto numbering
Click Tools
> Auto Numbering > Entity Auto Numbering in the Navigation Tree.
The Entity Auto Numbering list
appears.
Click the New
button.
The Entity Auto Numbering form
appears.
Select an Entity from the list.
Use the guidelines below to define auto numbering for containers and/or shipments.
Enter a Prefix for the numbering scheme, such as SHIP or SHIP- for shipments.
Enter the number of Digits for the numbering scheme including leading zeroes, i.e., 2 for 01, 3 for 001.
Click Save.
