Tracking resource deployments and depletion during an incident is essential to a smooth running operation. The Common Deployment form is used to track the deployment of resources, personnel, and teams during an incident, Daily Log event, or injury/illness occurrence. The deployment process involves the following stages:
Activation
Mobilization
Check-In
Assignment
Release
Demobilization
The Common Deployment form provides the capability to activate, mobilize, and check-in resources/personnel/teams. If a resource, contact, team, or team member is already deployed, a message is displayed on the form. After check-in, assign and release resources/personnel/teams via the Command Hierarchy associated with the incident, Daily Log, or injury/illness record. When the resource/personnel/team is no longer needed, enter demobilization details on the Common Deployment form.
When activating resources, the quantity activated is subtracted from the value in the Quantity field on the Resource Library form and the result is displayed in the Available field. The default quantity activated is 1.
Teams of personnel and teams of personnel and equipment resources are deployed as a single resource. However, some team members may be deployed individually or as part of another team. Some can be off duty. If a team member is unavailable for deployment, you can recall the deployed person or find a substitute in order to have a full team. When a team is activated, or demobilized, the status of all personnel and each resource associated with the team is also changed to Active or Available, respectively.
Contacts associated with the selected resource or team are displayed in the Resource Contacts section/Personnel Contact section on the Common Deployment form. A Send Notification link is displayed if a third-party external notification utility has been linked to your Emergency module. Click the link to automatically notify all of the contacts listed. The utility is provided with the contact names and distribution method information along with the following message:
You are a contact for [NAME OF RESOURCE] and may be needed for an emergency deployment. Please contact Operations Desk for details.
Configuration settings control the availability of the external notification-related
links. Refer to Configurable
Settings for information about the Essential Configuration
Utility.
For instruction on deploying resources/personnel/teams, click the following links or use the scroll bar to scan the page.
|
Resources/personnel/teams can be activated in response to an incident, a Daily log event, or an injury/illness occurrence on the Common Deployment form which is accessed via the Watch List. For each contact and team, the quantity activated is 1. For each resource, the default quantity added is also 1, however, the number specified can be changed to an amount equal to or less than the quantity available.
The resource/personnel/team and activation information added is displayed as a line item on the appropriate Watch List tab. When a team is activated, all available team members and team equipment associated with the team are added to the Personnel and Resources tabs, respectively. The following changes also take place:
For personnel, the Active Status field is automatically set to Active on the Contacts and Personnel form.
For resources and teams, the Status field is automatically set to Active on the Resource Library form.
For resources/personnel/teams, the Deployed State on the Common Deployment form and the Watch List is set to Active.
For resources, the quantity activated is subtracted from the value in the Quantity field on the Resource Library form and the result is displayed in the Available field. The default quantity activated is 1.
Within the deployment process, the activation, mobilization, and check-in stages all work together for data entry purposes. Ultimately, all resources/personnel/teams must be checked-in to be eligible for assignment. However, it is not necessary to activate or mobilize resources/personnel/teams should circumstances warrant a different approach. If a resource has not been activated or mobilized at the time of check-in, the check-in date and time are automatically entered for the activation and mobilization stages. Likewise, if a resource has not been activated at the time of mobilization, the mobilization date and time is automatically added to the activation stage. In each situation, just one resource is deployed. Access the Activation tab on the Common Deployment form to change the entry in the Number To Assign field when applicable.
To activate resources
Open the Watch List and follow the guidelines below to begin the activation process:
For Personnel, click the Personnel tab and click the Emergency Personnel link. The Emergency Personnel list is displayed.
For Resources, click the Resources tab and click the Resource List link. The Resources Library list is displayed.
For Teams, click the Teams tab and click the Team List link. The Team List is displayed.
Select the appropriate resource/contact/team
from the list.
The Common Deployment form
is displayed with entity and location information from the contact
and personnel/resource library record. A message is included if the
resource is not available for deployment. Review the actual contact
and personnel/resource library record by clicking the link in the
Name field. Click Cancel
to select another resource.
Click the Activation tab if it is not already selected and review the default information entered. Make any necessary changes.
Click Save
and close the window.
The resource/personnel/team information is added as a line item on
the appropriate Watch List
tab. Click the Edit button
adjacent to the line item to change the information.
Resources/personnel/teams can be mobilized in response to an incident, Daily log event, or injury/illness occurrence on the Common Deployment form which is accessed via the Watch List. Enter travel details when applicable. Upon save, the resource/personnel/team and mobilization information are added as a line item on the appropriate Watch List tab if no activation has taken place. Otherwise, any new or edited information is added to the existing line item. When a team is mobilized, all available team members and team equipment associated with the team are added to the Personnel and Resources tabs, respectively. After a resource/personnel/team is mobilized, the following status activity automatically takes place:
For personnel, the Active Status field is automatically set to Mobilized on the Contacts and Personnel form.
For resources and teams, the Status field is automatically set to Mobilized on the Resource Library form.
For resources/personnel/teams, the Deployed State on the Common Deployment form and the Watch List is set to Mobilized
Within the deployment process, the activation, mobilization, and check-in stages all work together for data entry purposes. Ultimately, all resources/personnel/teams must be checked-in to be eligible for assignment. However, it is not necessary to activate or mobilize resources/personnel/teams should circumstances warrant a different approach. If a resource has not been activated or mobilized at the time of check-in, the check-in date and time are automatically entered for the activation and mobilization stages. Likewise, if a resource has not been activated at the time of mobilization, the mobilization date and time is automatically added to the activation stage. In each situation, just one resource is deployed. Access the Activation tab on the Common Deployment form to change the entry in the Number To Assign field when applicable.
To mobilize resources
Tip: The following steps assume the personnel, resources,
and teams have been activated. If not, refer to Activating
Resources for information about selecting personnel, resources, and
teams.
Open the Watch List and click the Personnel, Resources, or Teams tab.
Click the Edit
button adjacent to the line item to open the Common
Deployment form.
Review the actual contact and personnel/resource library record by
clicking the link in the Name
field.
Click the Mobilization
tab if it is not already selected and a enter a Date/Time
Mobilized and Reporting Date/Time.
The Calendar button is available
to select dates.
The Incident Manifest # field
is automatically populated when the record is saved.
Select the Reporting
Location from the list.
If the location is not displayed, click the Ellipsis
button and add it. Refer to Adding Locations
for additional information.
Click Add Travel Details, when applicable. Otherwise, skip to step 10.
Enter a Type of Travel.
Select a Depart
Location, Arrive Location,
and Travel Contact from the
list for each field.
If the appropriate value is not displayed, click the Ellipsis
button adjacent to the field and add it.
Enter a phone number that can be
used to obtain travel information in the Contact
Phone/Other field and click OK.
The travel information is displayed as a line item in the Mobilization
section.
Repeat steps 5 through 8 to add other travel details.
Click Save
and close the window.
Status information is updated on the Watch
List and Common Deployment
form. Change existing deployment information using the Edit
button adjacent to the line item on the Watch
List tab.
On the Incident Location form, establish locations specific to the incident, Daily Log event, or injury/illness occurrence, such as "Base Camp" or "Staging Area", the first time you encounter a Location field. A location is required to check-in a resource and only checked-in resources are eligible for Command Hierarchy assignment. A Location field is present in the:
Mobilization section and Check-In section on the Common Deployment form
Assignment form
Release form
New locations can be established at any time before the incident, Daily Log, or injury/illness record is closed down.
To add locations
Click the Ellipsis
button adjacent to a Location
field.
The Incident Location list
is displayed.
Click the New button to open the Incident Location form.
Enter a Location Name.
Select a Command Hierarchy from the list to optionally associate the location with a hierarchy. Just the hierarchies associated with the incident, Daily Log, or injury/illness record are available for selection.
Select a Location
Type from the list.
If the applicable type is not listed, click the Ellipsis
button and add it.
Enter a Geographic
Location and a location Description.
The Globe button is available
to view the geographic location on a map.
Click Save.
Repeat steps 2 through 7 to add other known locations for the incident, Daily Log event, or injury/illness occurrence.
Close the window when all known locations have been established. Select one of the values from the Location field's list.
Add check-in information, i.e., where resources first report to an incident and await tactical assignment, in the Check-In section on the Common Deployment form which is accessed via the Watch List. An entry in the Check-In Location field is required to identify the resource as actually checked-in and available for assignment. Upon save, the resource/personnel/team and check-in information are added as a line item on the appropriate Watch List tab if no activation or mobilization has taken place. Otherwise, any new or edited information is added to the existing line item. When a team is checked in, all available team members and team equipment associated with the team are added to the Watch List Personnel and Watch List Resources tabs, respectively. After a resource/contact/team is checked-in, the following status activity automatically takes place:
For personnel, the Active Status field is automatically set to Checked-In on the Contacts and Personnel form.
For resources and teams, the Status field is automatically set to Checked-In on the Resource Library form.
For resources/personnel/teams, the Deployed State on the Common Deployment form and the Watch List is set to Checked-In.
Within the deployment process, the activation, mobilization, and check-in stages all work together for data entry purposes. Ultimately, all resources/personnel/teams must be checked-in to be eligible for assignment. However, it is not necessary to activate or mobilize resources/personnel/teams should circumstances warrant a different approach. If a resource has not been activated or mobilized at the time of check-in, the check-in date and time are automatically entered for the activation and mobilization stages. Likewise, if a resource has not been activated at the time of mobilization, the mobilization date and time is automatically added to the activation stage. In each situation, just one resource is deployed. Access the Activation tab on the Common Deployment form to change the entry in the Number To Assign field when applicable.
To check-in resources
Tip: The following steps assume the personnel, resources,
and teams have been activated. If not, refer to Activating
Resources for information about selecting personnel, resources, and
teams.
Open the Watch List and click the Personnel, Resources, or Teams tab.
Click the Edit
button adjacent to the line item to open the Common
Deployment form.
Review the actual contact and personnel/resource library record by
clicking the link in the Name
field.
Click the Check-In tab if it is not already selected.
Review the Date/Time Checked-In entries and make any necessary changes. The Calendar button is available to select a date.
Select a Check-In
Location from the list. A check-in location is required to
assign resources, personnel, and teams.
If the location is not displayed, click the Ellipsis
button and add it. Refer to Adding Locations
for additional information.
Click Save
and close the window.
Status information is updated on the Watch
List and Common Deployment
form. Change existing deployment information using the Edit
button adjacent to the line item on the Watch
List tab.
Resources are assigned to incidents, Daily Log events, and injury/illness occurrences using the Integrated Command Hierarchy form. The left panel displays the hierarchies associated with the incident, Daily Log, or injury/illness record. The standard Windows view/hide control that determines whether (-) or not (+) hierarchy levels are displayed is available. The right panel lists the checked-in resources, personnel, and teams. A View link is available to review the contact and personnel/resource library record, when necessary. Drag a resource/contact/team from the right panel and drop it in the appropriate position of the hierarchy in the left panel. A highlighted tree node indicates the resource, contact, or team being dragged will become a child of that node. The new resource/contact/team appears as a tree node and, until the hierarchy is refreshed, is displayed in bold and italic font.
When the drag-and-drop process is complete for a resource, contact, or team, the Assignment form is automatically displayed. Specify an assignment location, an ID number, and any resource restrictions. Upon save, assignment information is added to the existing line item on the appropriate Watch List tab and a new line item is created for the Assignment section on the Common Deployment form. The following status activity automatically takes place:
For personnel, the Active Status field is automatically set to Assigned on the Contacts and Personnel form.
For resources and teams, the Status field is automatically set to Assigned on the Resource Library form.
For resources/personnel/teams, the Deployed State on the Common Deployment form and the Watch List is set to Assigned.
The resource/contact/team remains in the right panel on the Integrated Command Hierarchy form so the resource, contact, or team can be assigned to another position in the hierarchy, when necessary. If multiple assignments exist for the same resource/contact/team, the first position is displayed as the Primary Assignment on the appropriate Watch List tab.
When all current assignments are complete, click Refresh to update the hierarchy. Click the Assign/Release link on the Watch List Personnel, Resources, or Teams tab to view current assignments. Or, click the View Command Hierarchy link in the Assignment and Release sections on the Common Deployment form.
To assign resources
Open the Watch List and click the Personnel, Resources, or Teams tab.
Click the Assign/Release
link to open the Integrated Command
Hierarchy form.
The Assign/Release link is
displayed after a resource, contact, or team has been activated.
Click the Resources,
Personnel, or Teams
button in the right panel to view a list of checked-in resources,
personnel, or teams.
The View link is available
to review the contact and personnel/resource library record.
Drag the resource, contact, or team
to be assigned and drop it in the hierarchy. A highlighted tree node
indicates the resource/contact/team being dragged will become a child
of that node.
The Assignment form is displayed.
Select an Assignment
Location from the list.
If the location is not displayed, click the Ellipsis
button and add it. Refer to Adding Locations
for additional information.
Enter a reference ID in the ID. NO./Name field and any limitations in the Resource Restriction field.
Click Save to complete the assignment process.
Click Refresh on the Integrated Command Hierarchy form to update the hierarchy.
Resources/personnel/teams can be released from assignment using the Integrated Command Hierarchy form. Right-click the resource/contact/team in the tree and select the Release option. The Release form is automatically displayed. Specify a release to location and any contact information. Upon save, release information is added to the existing line item on the appropriate Watch List tab and a new line item is created for the Release section on the Common Deployment form. The following status activity automatically takes place:
For personnel, the Active Status field is automatically set to Available on the Contacts and Personnel form.
For resources and teams, the Status field is automatically set to Available on the Resource Library form.
For resources/personnel/teams, the Deployed State on the Common Deployment form and the Watch List is set to Available.
To quickly release a resource from all assignments, click the Release All link in the Release section on the Common Deployment form and save the record.
To release resources
Open the Watch List and click the Personnel, Resources, or Teams tab.
Click the Assign/Release link to open the Integrated Command Hierarchy form.
Right-click the resource in the
hierarchy and select the Release
option.
The Release form is displayed.
Select a Released
To Location from the list.
If the location is not displayed, click the Ellipsis
button and add it. Refer to Adding Locations
for additional information.
Enter a contact information in the How to Contact field.
Click Save
to complete the release process.
The released resource is displayed in bold and italic font in the hierarchy.
Click Refresh on the Integrated Command Hierarchy form to update the hierarchy.
Demobilize resources by entering recall information in the Demobilization section on the Common Deployment form. Specify a demobilization date and the current time is automatically added to the Date/Time Demobilized fields. In addition, the Home ETA Date/Time fields are populated with the demobilization date and time plus 8 hours. Enter travel details when applicable. Upon save, demobilization information is added to the existing line item on the appropriate Watch List tab and the following activity automatically takes place:
The demobilized date is added to the deployment line item in the Deployments section of the Resource Library form.
For non-consumable resources, the value in the Available field on the Resource Library form is incremented by the quantity initially deployed. Update the field manually if just a portion is recalled. When a consumable resource is recalled because it was not used, the Available field is not automatically updated since the resource is not expected to be returned. Update the field value manually.
A message describing the demobilization is posted.
For personnel, the Active Status field is automatically set to Demobilized on the Contacts and Personnel form.
For resources and teams, the Status field is automatically set to Demobilized on the Resource Library form.
For resources/personnel/teams, the Deployed State on the Common Deployment form and the Watch List is set to Demobilized.
Resources are also demobilized when the incident, Daily Log event, or injury/illness occurrence is closed down.
To demobilize resources
Open the Watch List and click the Personnel, Resources, or Teams tab.
Click the Edit
button adjacent to the line item to open the Common
Deployment form.
Review the actual contact and personnel/resource library record by
clicking the link in the Name
field.
Click the Demobilization
tab if it is not already selected and enter the date in the Date/Time Demobilized field. The
Calendar button is available
to select the date.
When the date is selected via the Calendar, the current time is automatically
added to the Date/Time Demobilized
field and the Home ETA Date/Time
fields are populated with the date and time demobilized plus 8 hours.
If the demobilized date was typed instead of selected from the Calendar,
tab to, or click in, one of the time fields to view the automatic
entries.
Make any changes to the Home
ETA Date/Time fields.
The Demobilization Manifest #
field is automatically populated when the record is save.
Click Add Travel Details, when applicable. Otherwise, skip to step 10.
Enter a Type of Travel.
Select a Depart
Location, Arrive Location,
and Travel Contact from the
list for each field.
f the appropriate value is not displayed, click the Ellipsis
button adjacent to the field and add it.
Enter a phone number that can be
used to obtain travel information in the Contact
Phone/Other field and click OK.
The travel information is displayed as a line item in the Demobilization
section.
Repeat steps 5 through 8 to add other travel details.
Click Save
and close the window.
Status information is updated on the Watch
List and Common Deployment
form. Change existing deployment information using the Edit
button adjacent to the line item on the Watch
List tab.
|
|
|
|
|
