In the Waste module, shipments are used to dispose of containers off-site and ship containers and bulk materials to a receiving facility for disposal. Specify containers and bulk materials for a shipment in the Line Items section on the Shipment Information form.
For instruction on adding waste to shipments, click the following links or use the scroll bar to scan the page.
In the Line Items section on the Shipment Information form, add containers and bulk materials to a shipment for disposal. The Shipment Line form is used to specify the containers or bulk material and other shipment information, such as descriptions, instructions, and codes for the waste manifest, the waste managementl method and point of generation, as well as the shipment costs.
Container shipments are useful when you are interested in detailed information on material movement at your entity and material shipment off-site. Detailed information includes, for example, the container ID and process unit where the container was stored. When you ship containers, you can designate whether or not the shipment will be disposed upon receipt. Bulk material shipments are useful for documenting the point of generation and shipment of material waste that you may not have wanted to track through specific container assignments.
You can ship one or multiple containers under one shipment number. Specify the containers that apply to the shipment on the Add Containers to Shipment form. When multiple containers are being shipped, you can designate each as a separate shipment line item or combine all containers into one line item. For example, you may want to combine containers that share common shipment information such as authorization number and handling code. This allows you to enter information once for multiple containers. After containers have been defined for the shipment, add other shipment information on the Shipment Line form. A container can only be shipped or disposed of once in the Waste module.
Default results must be defined for a material waste's physical property Bulk Density when the waste is added to a container or shipment line with a volume units of measure, e.g., gallons. Define Bulk Density result values in the Material Composition and Properties section on the Waste Profile or Material form. Refer to Composition and Properties for additional information.
Once your shipment has been received, update the shipment status accordingly. When a shipment is received by a receiving facility, any bulk materials in that shipment are automatically considered disposed by the Waste module. However, any containers in that shipment are not considered disposed until you specify the disposal date. (Document disposal dates using the Manifest Return form.)
Tip: If you want to dispose waste at an entity-specific waste
disposal system (the entity where the waste resides), use the Waste
Disposal Systems form. Click
here for more information about disposing waste on-site.
In the Line Items section on the Shipment Information form, add containers and bulk materials scheduled for off-site disposal to a shipment. The shipment information record must be saved and the status set to Pending in order to establish line items. No containers or bulk materials can be added to or removed from shipments with a Shipped or Received status.
The waste manifest selected for a shipment determines which data is pulled from your Essential™ database and used to populate the manifest. If a different manifest is chosen after waste is added, the data collected for the initial manifest selected will be used to populate the subsequent manifest chosen. If the subsequent manifest requires different, or additional, information, it may be incomplete. For example, assume the new Uniform Hazardous Waste Manifest was selected when waste was added to the shipment and the shipment record has been saved. If the Texas waste manifest is subsequently chosen and generated, the data collected for the new Uniform Hazardous Waste Manifest will be used to populate the Texas manifest.
Note:
For the new Uniform Hazardous Waste Manifest, the Profile number
and ERG numbers are added to the Special Handling Instructions and Additional
Information section of the manifest. For state manifests, the Profile
number and ERG number are added to section J. Additional Description.
Waste manifest selections are specified in the Manifest form field on the Shipment Information form.
To establish shipment line
items
Tip: Default results must be defined for a material waste's
physical property Bulk Density when the waste is added to a container
or shipment line with a volume units of measure, e.g., gallons. Define
Bulk Density result values in the Material
Composition and Properties section on the Waste
Profile or Material form.
Refer to Composition
and Properties for additional information.
Locate the shipment on the Shipment list and click the shipment link to open the Shipment Information form.
Review the Manifest form field entry in the Generator and General Shipment Information section for accuracy and use the following guidelines before choosing another manifest from the list:
The data collected for a manifest is based on the manifest selected at the time waste is added to the shipment.
The default value is the New Uniform Manifest.
The New Non-Hazardous Manifest option represents the non-hazardous manifest that was updated in September 2009. The Old Non-Hazardous Manifest option represents the prior version.
Expand the Line Items section if necessary.
Click Add Line Item to add bulk material and follow the guidelines below. Otherwise, skip to step 5.
Enter a different shipment Line number when applicable and select a Waste Profile from the list. The effective date of a waste profile must precede the shipment date to be available for selection.
Verify the HM option in the Manifest Information section. If the waste has been classified to Manage as RCRA Hazardous Waste on the Waste Profile form, the HM option is automatically selected. The check box can be cleared or checked as warranted.
Add the bulk material Quantity and select a corresponding Unit of measure in the Manifest Information section.
Add or change default entries in the Manifest Information and Additional Information sections and add expenses to the Cost Information section. A maximum of 25 characters can be entered for the Profile Number in the Additional Information section.
Click Save and skip to step 6.
Click Add Container to Shipment to specify containers and complete the Add Containers to Shipment form. For additional information, refer to Specifying Containers for Shipments.
Review the entries in the Line Items section for accuracy.
Each bulk material or container specified is displayed as a line item
in the Line Items section.
Click the Edit button adjacent
to a line item to open the Shipment
Line form and view, add, or change shipment information.
Click the Save button on the form.
Repeat steps 2 through 7 to add
other line items.
Tip: By default,
hazardous wastes should be listed first followed by non-hazardous
wastes. In cases where additional waste is added after the initial
line items have been established, click the Reorder
Line Items button to ensure all hazardous wastes are listed
first.
Specify the container(s) to be included in the shipment on the Add Containers to Shipment form. Just the containers at the generator entity that are not assigned to other shipments are available to be added. When multiple containers are being shipped, you can designate each as a separate shipment line item or combine all containers into one line item. For example, you may want to combine containers that share common shipment information such as authorization number and handling code. This allows you to enter information once for multiple containers.
After containers have been defined for the shipment, add other shipment information, disposal information, or both on the Shipment Line form. Click the Edit button adjacent to the container line item in the Line Items section on the Shipment Information form to open the Shipment Line form.
A container can only be shipped or disposed of once in the Waste module.
To specify containers for
shipments
Tip: The shipment information record must be saved and the
status set to Pending in order to establish line items and specify containers.
Locate the shipment on the Shipment list, click the shipment link to open the Shipment Information form, and expand the Line Items section if necessary.
Click Add Container to Shipment.
Select a waste profile or container number to filter the containers, when applicable, and click Get Containers. Filtered containers are displayed in the Containers On Site section.
Click the check box adjacent to each container line item to be added to the shipment in the Containers on Site section.
Review the Default
Unit of Measure to be applied to the selected containers for
the manifest and select a different measure from the list when applicable.
Tip: A default unit of measure can be defined on the
Waste
Defaults form. Otherwise, the default is P (pounds).
Select the Consolidate Containers on Shipment Lines option when applicable and click Add Selected Containers to Shipment.
Close the Add
Containers to Shipment form.
The selected containers are displayed as line items in the Line
Items section. If you selected the Consolidate
Containers on Shipment Lines option, all containers are displayed
as one line item. Use the Edit
button adjacent to the line item to open the Shipment
Line form and view, add, or change shipment information.
Click the Save button on the form.
Use the Manifest Information section on the Shipment Line form to enter data for your waste manifest. Information, such as DOT descriptions and waste codes, previously associated with the selected container or waste profile is automatically added to this section. Edit the information when applicable. The numbers and letters displayed with each field name represent a particular section on the manifest form.
To enter waste manifest
information
Locate the shipment on the Shipment list, click the shipment link to open the Shipment Information form, and expand the Line Items section if necessary.
Click the Edit button adjacent to the line item to open the Shipment Line form.
Expand the Manifest Information section when necessary.
Review the default information displayed
and make any necessary edits.
The quantity and corresponding unit of measure are required. For container
shipment lines, the number of containers and container type are also
required.
Click the Save button on the form.
Enter the waste disposal method, point of generation, and authorization number in the Additional Information section on the Shipment Line form. Indicate whether the waste disposal is exempt from TRI reporting or if the waste is not SARA-reportable. Validate a list of disposal methods on the Disposal Methods form.
Tip: To dispose waste at an entity-specific waste disposal
system (where the waste resides), use the Waste
Disposal Systems form. Click
here for more information about disposing waste on-site.
To add shipment disposal
information
Locate the shipment on the Shipment list, click the shipment link to open the Shipment Information form, and expand the Line Items section if necessary.
Click the Edit button adjacent to the line item to open the Shipment Line form.
Expand the Additional Information section when necessary.
Select a Planned
Disposal Method from the list. When a management method code
has been associated with the waste profile, the Planned
Disposal Method is field is automatically populated. Select
a different method from the list when applicable.
If the disposal method is not listed, click the Ellipsis
button and add it.
Select the applicable Container Type, Process Unit, and Point of Generation from the list for each field.
Enter the Authorization Number.
Click the SARA Exempt check box if the waste disposal is exempt from TRI reporting or if the waste is not SARA-reportable.
Click the Save button on the form.
Use the Containers section on the Shipment Line form to assign other containers with similar contents to the line item. The containers already added to the line item are listed as Assigned Containers.
Tip: Click the Container
Label button to print labels for your containers. Refer to Printing
Container Labels for additional information.
To assign containers to
shipment line items
Locate the shipment on the Shipment list, click the shipment link to open the Shipment Information form, and expand the Line Items section if necessary.
Click the Edit button adjacent to the line item to open the Shipment Line form.
Expand the Containers section when necessary.
Select one or more Available
Containers and click Add
to assign the containers to the shipment.
Unassign a container by selecting it and clicking Remove.
Click the Save button on the form.
Use the Cost Information section on the Shipment Line form to document your shipment expenses per line item, including disposal, transportation, shipping, and miscellaneous costs. Expenses are identified with cost codes which must be established on the Cost Code form to be available for selection.
The costs associated with line items are added to the Cost Information section on the Shipment Information form. Totals are automatically calculated when the shipment information record is saved.
To add cost information
Locate the shipment on the Shipment list, click the shipment link to open the Shipment Information form, and expand the Line Items section if necessary.
Click the Edit button adjacent to the line item to open the Shipment Line form.
Expand the Cost Information section when necessary.
Click Add Cost to open the Shipment Cost form.
Select a Cost
Code from the list.
The Cost Type and Charge
Type fields are automatically populated when a cost code has
been selected.
Change the Quantity when applicable.
Enter the Price
and click Save.
The cost information is displayed as a line item in the Cost
Information section. Change existing cost information using
the Edit button adjacent to
the line item.
Repeat steps 4 through 7 to add other cost information.
Click the Save button on the form.
Use the Print Bulk Waste Label form to print labels for bulk waste containers being shipped. One or more labels can be printed for each line item in the shipment.
Tip: Bulk waste container labels can also be printed via
the Manifest Reconciliation form.
To print bulk waste container
labels
Locate the shipment on the Shipment list, click the shipment link to open the Shipment Information form, and expand the Line Items section if necessary.
Click the Edit button adjacent to the line item to open the Shipment Line form.
Click Bulk
Waste Label.
The Print Bulk Waste Label
form appears.
Select a different Label from the list when applicable.
Click Adjust Margin and change the default Left Margin and Top Margin values when necessary.
Click Create
Label.
A printer-friendly version (.pdf) of the label is displayed in a separate
Adobe Acrobat Reader window with printing, saving, and emailing capabilities.
Print the label.
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