Use the Waste Profile form to store information needed to generate a Waste Characterization form (WCF). The WCF is based on materials and associated waste stream profiles established in the Waste module.
For instruction on waste stream profiles, click the following links or use the scroll bar to scan the page.
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Set up waste stream profiles on the Waste Profile form. Before you can establish a profile, you must first enter the material on the Materials form. Be sure to assign an effective date to the material information in the Material Composition and Properties section of the form.
To establish waste stream
profiles
Click Data
Entry > Material Information > Waste Profile Properties and
Classifications in the Navigation
Tree.
The Waste Profile list appears.
Click the New
button.
The Waste Profile form is displayed.
Select a Material from the list.
Enter a unique identifier for the waste profile in the Waste Stream No. field.
Click the Approved check box to associate the profile with containers. If the Approved option is NOT selected, the waste profile will NOT be available as a selection on the Containers form.
Review the Effective Date and enter a new date or click the Calendar button and select one when applicable.
Review the default Type of Material and Component Basis options and select a different one when applicable.
Click the Save button on the form.
View, modify, and/or add information in the Document Links, General Information, DOT Information, Waste Codes, Material Composition and Properties, Waste Properties and Classifications, Phase Description, Regulatory Information, Waste Report Information, Generator Comments, Handling Information, Generators that use this Approval, and Approvals and Cost Information sections.
Click the Save button on the form.
Repeat steps 2 through 10 to add other waste stream profiles.
The following two methods are available for adding related files that exist in third-party applications, such as Microsoft Word, to a waste profile:
Document Links - Set up a hyperlink to the file. Optionally, the location of an off-line reference can be specified without a link.
Document Attachments - Add a file to the record. The default maximum file upload size supported by ASP.NET is 4096 KB (4MB). The default can be modified to support larger file uploads, i.e., attaching files larger than 4MB. For instructions to increase the default value, refer to Microsoft (https://docs.microsoft.com) and view the article: httpRuntime Element (ASP.NET Settings Schema).
Each link or attachment is displayed as a line item in the Document Links subsection on the Waste Profile form. Attachments and linked documents can be viewed by clicking the link.
Note:
In order to view a file listed in the Document
Links subsection, desktop access to the particular software used
to create the file must be available. For example, access to Microsoft
Word is required to view an attachment created as a Word file (.doc, .docx).
Locate the waste profile on the Waste Profile list, click the profile link to open the Waste Profile form, and expand the Document Links subsection if necessary.
Click Add Link.
Enter the file path in the File field or click Browse to locate and select the file.
Enter a Description of the document and the Document Location.
Select a Document
Type from the list.
If the appropriate type is not listed, click the Ellipsis
button and add it.
Ensure the Is
Hyperlink check box is selected to establish the link.
When specifying an off-line location, ensure the Is
Hyperlink check box is not selected.
Click OK.
The document information is added as a line item in the Document
Links section. Click the link to view the file. Edit existing
attachment information using the buttons adjacent to the line item.
Click Save.
Repeat steps 2 through 8 to add other document links.
Locate the waste profile on the Waste Profile list, click the profile link to open the Waste Profile form, and expand the Document Links subsection if necessary.
Click Add Attachment.
Enter a file path in the File field or click Browse to locate and select a file.
Enter a Description of the attachment. A maximum of 70 characters can be entered.
Repeat steps 3 and 4 to add a second and/or third attachment.
Click OK.
Each attachment is added as a line item in the Document
Links section. Edit existing attachment information using the
buttons adjacent to the line item.
Click Save.
Repeat steps 2 through 7 to add other attachments.
The General Information section on the Waste Profile form allows you to add information such as profile revision details, a waste description, and whether an off-site profile or MSDS needs to be included with your reports. The text entered in the Waste Description field can be used for reference and on custom reports you may want to create.
To add general information
Locate the waste profile on the Waste Profile list, click the profile link to open the Waste Profile form, and expand the General Information section if necessary.
Enter the Profile Revision Number and enter a corresponding Profile Renewal Date or click the Calendar button to select one. A maximum of 25 characters can be entered for the profile revision number.
Enter the Waste Description.
Click the check box for each Miscellaneous Information option that applies to the waste stream profile.
Click the Save button on the form.
The Material Transportation Information form is used to establish various shipping paper descriptions, including proper shipping names, hazard class/division numbers, and UN/NA identification numbers, that have been established by a governing body. For example, the Department of Transportation publishes shipping paper descriptions that it requires you to include with material shipments. The DOT Information section on the Waste Profile form displays any existing shipping paper descriptions associated with the material. Click Add DOT Shipping Information to open the Material Transportation Information form and establish shipping paper descriptions for the waste stream profile when applicable.
A waste code is a numeric representation for various hazardous wastes and is established by a governing body. For example, D001 is a waste code established by the EPA that represents ignitable waste. Specify governing bodies and the waste codes that apply to the material in the Waste Codes section on the Waste Profile form.
To assign waste codes
Locate the waste profile on the Waste Profile list, click the profile link to open the Waste Profile form, and expand the Waste Codes section if necessary.
Click Add EPA Waste Code and select an EPA Waste Code and Landban Treatment Subcategory from the list for each field. Otherwise, skip to step 5.
Click the Primary check box when applicable. Just one waste code can be designated as primary.
Enter a Sort
Order number that represents the code's position in the list
of EPA Waste Codes that apply to the Waste Profile and click OK.
The code information is displayed as a line item in the Waste
Codes section. Edit existing information using the buttons
adjacent to the line item.
Tip: To select several
EPA waste codes at one time, click Add
Multiple EPA Waste Codes, click the check box for each applicable
code, and click Save. The
codes are displayed as line items in the Waste
Codes section. To add a landban treatment subcategory for a
code, designate a code as primary, and/or specify the sort order,
click the Edit button adjacent
to the code line item.
Repeat steps 2 through 4 to add other EPA waste codes.
Click Add
State Waste Code and select a State
Governing Body and a State
Waste Code from the list for each field. Otherwise, skip to
step 9.
If the appropriate state governing body is not listed, click the Ellipsis button next to the field
and add it.
Click OK.
The state waste code is displayed as a line item in the Waste
Codes section. Edit existing state waste code information using
the buttons adjacent to the line item.
Repeat steps 6 and 7 to add other state waste codes.
Click Add
Other Waste Code and select a Governing
Body and an Other Waste Code
from the list for each field. Otherwise, skip to step 12.
If the appropriate governing body is not listed, click the Ellipsis
button next to the field to add it.
Click OK.
The other waste code is displayed as a line item. Edit existing other
waste code information using the buttons adjacent to the line item.
Repeat steps 9 and 10 to add another non-EPA/state waste codes.
Click the Save button on the form.
Use the subsections in the Material Composition and Properties section on the Waste Profile form to specify the following information:
For waste materials that are mixtures, specify the component materials and concentration percentages in the Composition subsection. A process stream or mixture can be composed of one or more pure materials and mixtures. For reporting, you can mark a component material as a Trade Secret.
Enter results for physical properties of a waste material in the Physical Properties subsection. Physical properties are characteristics of the material that are fixed, such as its boiling point, molecular weight, and liquid density.
Select an estimation technique for determining the vapor pressure of a liquid or solid in the Vapor Pressure Methods subsection. For mixtures, an entry is not required. A mixture's vapor pressure can be calculated based on the data for its components using Raoult's Law.
Assign one or more physical state, such as vapor, to a waste material in the Physical States subsection. Before you begin, validate a list of physical states using the Physical States form.
Specify a waste material's trace components in the Minor Components subsection. For example, a material might contain mercury in small amounts. You can specify the parts per million amount of mercury found in the material.
Use the Waste Properties and Classifications section on the Waste Profile form to assign properties (about the waste materials you process, store, or manufacture) for tracking purposes. Waste properties are characteristics of a material that do not change as a function of time. Examples include pesticide content, percent dry weight, and whether the material can be pumped. Generally, waste properties help you fulfill reporting requirements, but you can establish virtually any waste property to accomplish entity-specific recordkeeping objectives as well.
To assign a waste property, select the property and the base unit of measure. Then designate the type of result that would be entered for the property—a number, text, or a yes/no response. For those materials that must have specific values, you can enter the typical, minimum, and maximum values. When the actual result for the property is entered, a different unit of measure can be used as long as it has the same base unit as the one selected.
To assign waste properties
Locate the waste profile on the Waste Profile list, click the profile link to open the Waste Profile form, and expand the Waste Properties and Classification section if necessary.
Click Add
Waste Property and select a Property
Name from the list.
If the appropriate value is not listed, click the Ellipsis
button and add it.
Select a Unit of measure from the list.
Use the following guidelines to specify the appropriate property response value:
For numeric results, enter a Typical, Maximum, and Minimum value.
For text results, enter the expected Text Result.
For yes/no results, indicate the appropriate Property Yes/No response.
Click the N/A check box when the property should not be included on reports.
Select a Determination
Method and Analytical Technique
from the list for each field.
If the appropriate value is not listed, click the Ellipsis
button next to the field and add it.
Enter a Result Reference when applicable.
Click OK.
The property information is displayed as a line item in the Waste
Properties and Classification section. Change existing property
information using the Edit
button adjacent to the line item.
Repeat steps 2 through 8 to add additional waste properties.
Click the Save button on the form.
Use the Waste Properties and Classification section on the Waste Profile form to assign waste classifications that have been established by various governing bodies. An example of a waste classification set by the EPA is Industrial Solid Waste. The Waste Classes field on the Manifest Reconciliation form displays each waste classification for the US EPA governing body specified here; multiple classes are separated by a comma. You can also specify that a waste material needs to be managed as Hazardous in this section. The Hazardous designation indicates stricter regulations apply to a classification that would otherwise be more lenient. When shipping the waste, Hazardous materials are included in Hazard Waste reports and the HM option in the Manifest Information section on the Shipment Line Item form is automatically selected.
Tip: An option to include a waste in the Hazardous
Waste report that is not classified as Hazardous by the EPA is available
in the Waste Report Information
section.
To assign waste classifications
Locate the waste profile on the Waste Profile list, click the profile link to open the Waste Profile form, and expand the Waste Properties and Classification section if necessary.
Click Add Waste Classification.
Select a Governing
Body and a Waste Classification
from the list.
If the appropriate value is not listed, click the Ellipsis
button next to the field and add it.
Enter any notes in the Comment field.
Click OK.
The classification information is displayed as a line item in the Waste Properties and Classification
section. Change existing classification information using the Edit button adjacent to the line
item.
Repeat steps 2 through 5 to add additional waste classifications.
Click the Manage as Hazardous check box when applicable and enter the Basis for the decision to manage or not to manage as Hazardous.
Click the Save button on the form.
A phase description shows how the phases, if any, are broken down in a waste material. For example, you could describe a waste material as oil on water with a solid on the bottom. The Phase Description section on the Waste Profile form allows you to begin defining a material’s phases with a solid and liquid weight percentage, separate water phase percentage, and free flowing water percentage. Then, you can add a general text description of the phase separation followed by an optional, detailed phase separation description. The detailed phase separation description includes a number for each phase, a description for each phase, and a reference to the material for each phase.
To define phase descriptions
Locate the waste profile on the Waste Profile list, click the profile link to open the Waste Profile form, and expand the Phase Description section if necessary.
Enter the appropriate General Information percentages for the phase description.
Enter a Phase Separation Description and the Number of Phases.
Click Add Detailed Phase Separation Description, when applicable. Otherwise, skip to step 8.
Enter a Phase number and Description.
Select a material from the list
for the Material Reference
field and click OK.
The detailed phase information is displayed as a line item. Edit existing
phase information using the buttons adjacent to the line item.
Repeat steps 4 through 6 for other phases.
Click the Save button on the form.
Use the Regulatory Information section of the Waste Profile form to document any physical and health hazards, SARA hazard classes, exposure limits, and ratings associated with a material. Additionally, if the waste material has been assigned to any regulatory lists such as SARA 313, you can view list information in the Lists Assigned to a Material subsection. Regulatory information is important for your authored MSDSs, Waste Characterizations forms, and for internal recordkeeping and reporting.
In the Waste Report Information section on the Waste Profile form, specify information for the Hazardous Waste report such as the waste form code, source codes, disposal method code, and the generating category and activity. An example of a generating category is "Petroleum-Based", and an example of a generating activity is an "Oil Change Out".
To include a waste that is not RCRA Hazardous in the Hazardous Waste report, select the Include this waste in the Hazardous Waste Reports option. A material may be considered hazardous in a specific state, but not classified as RCRA Hazardous by the EPA.
To specify waste report
information
Locate the waste profile on the Waste Profile list, click the profile link to open the Waste Profile form, and expand the Waste Report Information section if necessary.
Select the Include this waste in the Hazardous Waste Reports option when applicable.
Enter a Waste Description for the Hazardous Waste report.
Select a Waste
form Code and a Management
(Disposal) Method Code from
the list for each field.
If the appropriate value is not listed, click the Ellipsis
button next to the field and add it.
Select a Waste Minimization Code for the Hazardous Waste report.
Click Add Annual Waste Report Source Code and select a Source Code from the list.
Click the check box to designate
the source code as Primary
when applicable and click OK.
The source code is displayed as a line item. Edit existing source code
information using the buttons adjacent to the line item.
Repeat steps 6 and 7 to add other source codes. Just one source code may be designated as primary.
Select a waste profile Generating
Category and Generating Activity
from the list for each field.
If the appropriate value is not listed, click the Ellipsis
button next to the field and add it.
Enter any Waste Report Comments.
Click the Save button on the form.
The Generator Comments section on the Waste Profile form allows you, the generator, to document supporting information. You can type any information that would be beneficial for future reference in this section.
In the Generators that use this Approval section, indicate whether the approval is available to all generators (default) or select the specific generators to which the approval applies. If the Available to all Generators check box is cleared and no generators are added, the check box will be automatically selected when the waste profile is saved. The approval must be available to all generators or at least one individual generator.
Tip:
Alternatively, you can assign a waste profile to a generator
as an entity material and the generator will be displayed as a line item
in the Generators that use this Approval
section when the Available to all Generators
check box is cleared. Entity materials can be associated with a generator
on the Enterprise Entity form
or the Entity Materials form.
Changes made to the entity/material association on either form or in the
Generators that use this Approval
section on the Waste Profile form
will be reflected in all forms.
To add one or more individual
generators that use this approval
Locate the waste profile on the
Waste Profile list, click
the profile link to open the Waste
Profile form, and expand the Generators
That Use This Approval section if necessary.
Tip:
When establishing a new waste profile, save the record
before adding individual generators.
Clear the Available
to all Generators check box.
The Add Available Generators
link is displayed. If the waste profile has been associated with a
generator as an entity material, the generator is displayed as a line
item.
Click Add
Available Generators.
Each generator is displayed as a line item. Standard search features
are available and when multiple pages of generators exist, the Next/Previous
options are provided to page through the list.
Click the check box adjacent to
an Entity to select a generator
and click OK when all generators
have been selected.
Each entity selected is displayed as a line item in the Generators
That Use This Approval section. Standard search features are
available to help locate a specific generator or group of generators
in the list. Use the Delete
button adjacent to a line item to remove the generator from the list.
Click the Save button on the form.
Use the Handling Information section on the Waste Profile form to document instructions for cleaning up spills, requirements for personal protective equipment, and special handling instructions for a waste material. You can type any information that would be beneficial for future reference, including mention of other reference documents.
Examples of spill cleanup instructions are:
Small spill: Take up with sand or other noncombustible absorbent material and place into containers for later disposal.
Large spill: Dike far ahead of liquid spill for later disposal.
Add approvals and cost information, such as shipment or disposal fees, in the Approvals and Cost Information section on the Waste Profile form.
To add approvals/cost information
Locate the waste profile on the Waste Profile list, click the profile link to open the Waste Profile form, and expand the Approvals and Cost Information section if necessary.
Click Add Approval to access the Waste Profile Approval form.
Select a Disposal
Facility from the list and enter the Profile
Number for the facility. A maximum of 25 characters can be
entered for the profile number.
If the appropriate disposal facility is not listed, click the Ellipsis button and add it.
Enter the Start Date and End Date, or use the Calendar button to select the dates.
Expand the Cost
Information section when necessary and click Add
Cost.
The Waste Profile Approval Cost
form is displayed.
Select a Cost
Code from the list.
If the appropriate value is not listed, click the Ellipsis
button and add it. The Charge Type
and Cost Type fields are automatically
populated when a cost code has been selected.
Use the guidelines below to complete the remaining fields. Just the applicable fields, based on the cost code selected, will be displayed.
Select a Container from the list. If the appropriate value is not listed, click the Ellipsis button and add it.
Enter the Price.
Select a Unit of measure for the price from the list. If the appropriate value is not listed, click the Ellipsis button and add it.
Click Save.
The cost information is displayed as a line item in the Cost
Information section. Change existing information using the
Edit button adjacent to the
line item.
Repeat steps 5 through 8 to add other cost information.
Expand the Generators that use this Approval section when necessary and click the check box when applicable.
Click the Save
button on the form, then click the Close
button.
The approval is displayed as a line item in the Approvals
and Cost Information section on the Waste
Profile form. Change existing information using the Edit
button adjacent to the line item.
Repeat steps 2 through 11 to add other approval and cost information.
Click the Save button on the form.
Use the Print Container Label form to print labels to affix to your containers. The labels will help you identify and track the waste containers that are stored within each waste storage area.
To print container labels
Locate the waste profile on the Waste Profile list and click the profile link to open the Waste Profile form.
Click the Container
Label button.
The Print Container Label form
is displayed.
Select an Enterprise Entity and Label from the list for each field.
Click Adjust Margin and change the default Left Margin and Top Margin values when applicable.
Click Create Label.
Print the label.
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