In order to calculate emissions and prove compliance with permitted limits for reports such as the Federal DMR, you need to keep track of your monitoring data. There are several methods available in Essential™:
The Sample Quickfill form lets you track data for multiple parameters monitored at several outfalls/process units on the same form. You can enter sampling results for all of your monitoring parameters at every entity within your enterprise and the date and time of the result is automatically entered for you, thus simplifying the task of entering sample results for your monitoring parameters.
The Parameter Group Data Entry form allows you to track data for each parameter from any parameter level that is part of the group on the same form. The groups that are displayed and the order in which they appear can be specified. In addition, just the fields relevant to the monitoring results being entered for the group can be defined. Based on the flexibility of the Parameter Group Data Entry form, the work flow can be significantly faster than the work flow on the Sample Quickfill form. Refer to Parameter Group Data Entry for additional information.
The Parameter Data Entry form lets you track one parameter at an individual entity, production unit, outfall/process unit, or emission unit. You can view multiple results for the same parameter as you enter or edit information, making it easy to compare several entries for one parameter at the same time. Refer to Parameter Data Entry for additional information.
For instruction on using Sample Quickfill, click the following links or use the scroll bar to scan the page.
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Ensure you have established the following information about your entities and monitoring locations before using the Sample Quickfill form to enter sample results:
On the Enterprise Entity form, enter the names of your entities.
On the Process Unit form, establish the locations where you are monitoring parameters and designate the type of location. For example, you should establish every outfall at your entity where you monitor pollutants.
On the Parameter form, establish a list of the parameters you need to monitor, such as concentration.
Assign the monitoring parameters to the locations where they are monitored on the Parameter Definition form. In the Water module, the Parameter Definition form can also be accessed via the Outfall form.
The Sample Quickfill form allows you to enter sample results for every outfall/process unit monitoring parameter at every entity within your enterprise all on the same form. Using a calendar display, you can quickly switch between days. Enter a specific time and both the date and time is automatically entered for each result. There are two methods available for entering results:
Get Parameters - Data is entered in the Analytical Results section of the Sample Quickfill form. A separate line is available for each monitoring parameter associated with the entity and outfall/process unit specified. Results can be entered in the fields displayed.
Add Results - Use this option to review limits and determine below detection limit (BDL) results. A separate form is opened to enter results data that includes a Limit Verification section. It displays any established parameter and outfall parameter limits.
If an analysis of a monitoring parameter result was determined to be below the detection limit of the instrument that analyzed it, there are two choices for reporting the result:
The first option is to report a percentage of the detection limit as the result. For example, a lab instrument may have a detection limit of 5 ppb for benzene. So, if the limit percent is 50%, the result is reported as 2.5 ppb. When specifying a percentage of the detection limit, also enter the lower limit of the lab instrument. A default detection limit and percentage may already be displayed on the Sample Quickfill form; the information can be edited when necessary.
The second option for reporting the result is to specify a detection limit description. An example of a description is "< 8.0". You may want to use this description on a report instead of the result value.
All result records are validated upon Save. Refer to Parameter Results Validation Process for additional information.
To enter sample data using Get Parameters
Click Data
Entry > Parameter Information > Sample Quickfill in the
Navigation Tree.
The Sample Quickfill form is
displayed.
Select the Entity where the parameter is monitored from the list.
Click the Outfalls or All Locations option and select a corresponding outfall/process unit from the list.
Select the day on the calendar display that represents the date of the sample result to be entered.
Enter the sample time in the Time field.
Click Get
Parameters in the Analytical
Results section.
Each monitoring parameter is displayed as a line item. Default unit
and limit values are automatically entered in the applicable fields.
Enter a Value for each Parameter; use the following guidelines:
All field entries can be changed.
For Units of measure fields, select a different value from the list when applicable.
Select a Picklist Value from the list. This field is only displayed when the parameter has been associated with a picklist. If no values have been entered for the picklist, no list values will be available for selection. Refer to User-Defined Picklists for additional information.
Enter a different Date or use the Calendar button to select one when appropriate.
To indicate BDL results, the Limit Percent, Detection Limit, and corresponding Units fields MUST contain entries. Then, click the BDL check box.
Results are compared to the limits set for the parameter in the Value Range fields on the Parameter form. Results are also compared to the % Variation From Previous Value limits entered in the Results Settings section on the Parameter Definition form and any limits defined in the Limits section on the Parameter Definition form.. A message is displayed if a result entered violates a limit. For an invalid parameter value, change the entry to comply with established limits. For invalid % Variation From Previous Value results, either change the value or enter a comment in the Comments/Text Value field to save the parameter result record. For parameter limits defined on the Parameter Definition form, an option is available to override the limit violation. Refer to Parameter Result Validation Process for additional information.
The Data Origin and Reason for Change fields may require entries if the parameter was established to require an entry when a result is entered or edited. If the appropriate value is not listed, click the Ellipsis button next to the field and add it.
Click Save
Results.
Only monitoring parameters with values are saved and remain in the
Analytical Results section.
Repeat steps 4 through 8 to add other sample results. When you enter results for a new time or day, the previous results will no longer be displayed.
To enter sample data using Add ResultsClick Data
Entry > Parameter Information > Sample Quickfill in the
Navigation Tree.
The Sample Quickfill form is
displayed.
Select the Entity where the parameter is monitored from the list.
Click the Outfalls or All Locations option and select a corresponding outfall/process unit from the list.
Select the day on the calendar display that represents the date of the sample result to be entered.
Enter the sample time in the Time field.
Click Add Results in the Analytical Results section.
Select a Parameter
from the list.
Any default unit and limit information is displayed in the corresponding
fields and in the Limit Verification
section.
Enter the appropriate text or numeric
Value. For numeric entries,
select a different Units of
measure from the list when applicable.
The value entered must be within the range of valid results for the
monitoring parameter as specified on the Parameter
form and Parameter Definition
form. If the appropriate unit of measure is not listed, click the
Ellipsis button and add it.
Review any entries in the other fields and follow these guidelines to continue:
All field entries can be changed.
Enter a different Date or use the Calendar button to select one when applicable.
For the Time and Detection Limit Units fields, select a different value from the list for each field when necessary. If the correct unit of measure is not listed, click the Ellipsis button next to the field and add it.
Select a Picklist Value from the list. This field is only displayed when the parameter has been associated with a picklist. If no values have been entered for the picklist, no list values will be available for selection. Refer to User-Defined Picklists for additional information.
Expand the Limit Verifications section and review the established parameter and outfall parameter limits when appropriate. To indicate BDL results, the Limit Percent and Detection Limit Units fields MUST contain entries. Then, click the Below Detection Limit check box.
Results are compared to the limits set for the parameter in the Value Range fields on the Parameter form. Results are also compared to the % Variation From Previous Value limits entered in the Results Settings section on the Parameter Definition form and any limits defined in the Limits section on the Parameter Definition form.. A message is displayed if a result entered violates a limit. For an invalid parameter value, change the entry to comply with established limits. For invalid % Variation From Previous Value results, either change the value or enter a comment in the Comments/Text Value field to save the parameter result record. For parameter limits defined on the Parameter Definition form, an option is available to override the limit violation. Refer to Parameter Result Validation Process for additional information.
The Reason for Change and Data Origin fields may require entries if the parameter was established to require an entry when a result is entered or edited. If the appropriate value is not listed, click the Ellipsis button next to the field and add it.
Click Save. Or, click Save and New to add another result.
Click Close.
Each sample result entered is displayed as a line item in the Analytical Results section.
On the Sample Quickfill form, you can view and edit historical data for any parameter monitored at a particular outfall/process unit. When sample results data exists for a monitoring parameter, the date is highlighted in green on the form's calendar display.
Note:
Historical data includes data entered via the Parameter
Group Data Entry form and the Parameter
Data Entry form as well as the Sample
Quickfill form.
To view/edit results
Click Data
Entry > Parameter Information > Sample Quickfill in the
Navigation Tree.
The Sample Quickfill form is
displayed.
Select the Entity where the parameter is monitored from the list.
Click the Outfalls or All Locations option and select a corresponding outfall/process unit from the list. If results have been entered for the current date, they are automatically displayed as line items in the Analytical Results section. Skip to step 5.
Select the day on the calendar display
that represents the date of the sample result to be viewed and/or
edited.
When results data exists for a monitoring parameter, the date is highlighted
in green on the calendar. The sample results for the date selected
are displayed as line items in the Analytical
Results section.
Modify existing sample results as necessary and click Save Results.
