The Shipment Express form is an abbreviated version of the Shipment Information form that is designed to record bulk shipment line items, as well as prepare and print manifests. The most common information used to set up a shipment record is collected:
Generator
Disposal Facility
Shipment and Tracking/Document Number
Shipment Date and Shipment Received Date
Shipment Status
Manifest form
Shipment and Emergency Contact
Transporters
Bulk Waste Materials (no containers)
Special Handling Instructions
Shipment Cost Information
Once a shipment express record has been created, the following functionality is available:
All data entered can be viewed on the Shipment Information form where additional shipment-related information can be specified. Refer to Shipments for more details.
The manifest associated with the shipment can be viewed and printed via the Shipment Express form. Any manifest edits must be made via the Shipment Information form. Refer to Waste Manifests and Shipments for additional information.
For additional instruction on Shipment Express, click the following links or use the scroll bar to scan the page.
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To establish Shipment Express records
Click Data
Entry > Shipment Information > Shipment Express in the
Navigation Tree.
The Shipment list appears.
Click the New
button.
The Shipment Express form is
displayed.
Select the Generator
entity (that represents where the material was generated) from the
list.
Only entities designated as a Waste
Generator in the Entity
Designation section on the Enterprise
Entity form will be available in the list.
Select the Disposal
Facility from the list.
Only entities designated as an Approved
Waste Receiving Facility in the Entity
Designation section of the Enterprise
Entity form are available for selection.
Type a Shipment Number for the shipment. If auto numbering has been set up for the entity, the system automatically assigns the next available shipment number.
Enter a Tracking/Document number.
Review the Manifest form for accuracy and use the following guidelines before choosing another manifest from the list:
The data collected for a manifest is based on the manifest selected at the time waste is added to the shipment.
The default value is the New Uniform Manifest.
The New Non-Hazardous Manifest option represents the non-hazardous manifest that was updated in September 2009. The Old Non-Hazardous Manifest option represents the prior version.
Review the shipping Status field entry and select a different value from the list when applicable.
Enter the Shipment Date and Shipment Received Date, when applicable. The Calendar button is available to select the date.
Select a Shipment
Contact and an Emergency Contact
from the list for each field.
When the contact and personnel record for the emergency contact selected
contains a phone number, the Phone
field is automatically populated. The phone number can be edited.
Add other shipping details in the Transporters, Waste Material Information, and Special Handling Instructions sections.
Click the Save button on the form.
Repeat steps 2 through 12 to establish other shipment records.
Add one or more transporters being used to carry a shipment in the Transporters section. The transporter's city, phone number, EPA ID, and State ID can be specified. Each transporter added is displayed as a line item in the Transporters section. The position of the transporter in the section determines its order, e.g., first, second, third, in a series of transporters carrying a shipment. Arrow buttons are available at the end of line items to change the transporter's position when necessary.
To add transporters
Click Add Transporter in the Transporters section on the Shipment Express form.
Select a Transporter
from the list. Only entities designated as a Transporter
in the Entity
Designation section of the Enterprise
Entity form are available for selection.
The other fields are automatically populated when the transporter is
selected if the information from the transporter record exists.
Select a State ID from the list
when applicable and click OK.
The transporter is displayed as a line item in the Transporters
section. Edit existing transporter information using the buttons adjacent
to the line item. When multiple transporters have been added, use
the arrow buttons at the end of the line item to change a transporter's
position.
Repeat steps 1 through 3 to add other transporters.
Click the Save button on the Shipment Express form.
Add bulk materials to the shipment in the Waste Material Information section. Specify the quantity and corresponding unit of measure, along with the number of containers holding the waste and the container type. Each material added is displayed as a line item in the Waste Material Information section. The position of the material in the section determines its position on a waste manifest. Hazardous wastes should be listed first followed by non-hazardous wastes. Arrow buttons are available at the end of the line items to change material positions when necessary.
Tip: Containers set up using the Container
form cannot be added to a shipment on the Shipment
Express form. Use the Shipment
Information form.
To add waste materials
Click Waste Material Information.
Click Add Material.
Select a Material
from the list.
The Waste Stream No. is automatically entered if one is available.
Select a Planned Disposal Method from the list.
Enter the Number of Containers holding the waste and select the Container Type from the list.
Enter the waste Quantity and select the corresponding Unit of measure.
Click Add Cost to add a Cost Code to this line item.
Click OK.
The material is displayed as a line item in the Waste
Material Information section. Edit existing information using
the buttons adjacent to the line item. When multiple materials have
been added, use the arrow buttons at the end of the line item to change
a material's position.
Repeat steps 2 through 8 to add other waste materials.
Click the Save button on the Shipment Express form.
In the Special Handling Instructions section, type special handling instructions or select from a list of predefined instructions. One or more predefined special handling instructions can be selected. Each instruction is displayed in the order it was chosen, separated by a comma. Any instruction, regardless of the method used to add it, can be edited. Changes made to a predefined instruction in the Special Handling Instructions section on the Shipment Express form apply only to that shipment express record. Make permanent changes to a predefined instruction using the Special Handling Instructions validation form.
To include special handling
instructions
Expand the Special Handling Instructions section on the Shipment Express form, when necessary, and use the following methods to add instructions:
Select a special handling instruction from the list for the Predefined Handling Instructions field and click Add.
Type a special handling instruction directly in the text box displayed below Predefined Handling Instructs field.
Establish a new instruction by clicking the Ellipsis button next to the Predefined Handling Instructions field, entering the new Handling Instruction and Code, and clicking Save. Then, select the new instruction from the Predefined Handling Instructions field list and click Add.
Review the special handling instructions added, make any necessary edits, and click the Save button on the form.
Use the Cost Information section on the Shipment Express form to document your shipment expenses. Expenses are identified with cost codes which must be established in the Cost Code validation form before you can select them here.
In addition to the shipment costs entered here, the Cost Information section displays read-only line items costs entered in the Waste Material Information section. The cost information associated with the shipment is the same whether the shipment is accessed from the Shipment Information form or the Shipment Express form
To add shipment cost information
Locate the shipment on the Shipment list, and click the shipment link to open the Shipment Express form
Click Cost Information.
Click Add
Cost and select a Cost Code from the list.
The Cost Type field is automatically populated when a cost code has
been selected.
Change the Quantity when applicable.
Enter the Price
and click OK.
The Extension field is automatically populated with the total cost
of the Quantity multiplied by the Price. The cost information is displayed
as a line item in the Cost Information
section.
Repeat steps 3 through 5 to add additional cost information.
Click the Save button on the form.
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